Standard Operating Procedures (SOPs) – Scotts Valley Fire District

Scotts Valley Fire District SOPs

Table of Contents

Article I

Article II

Article III

Table of Contents

TABLE OF CONTENTS

Article I – Administration

Section 1100 Personnel
Section 1200 Finance
Section 1300 Communication
Section 1400 General Orders

Article II – Operations

Section 2100 Safety
Section 2200 Apparatus and Equipment
Section 2300 Buildings, Grounds, and Facilities
Section 2400 Response Procedures
Section 2500 Mutual / Automatic Aid
Section 2600 Incident Communication
Section 2700 Incident Command and Fireground Communication
Section 2800 Disaster Operations
Section 2900 Emergency Medical Service

Article III – Support

Section 3100 Fire Prevention

Section 3200 Fire Investigation

Section 3300 Public Education

Article I

ARTICLE I – ADMINISTRATION

SECTION 1100 PERSONNEL

SOP #	Description	Revised
1101	Off-Duty Response	11/19/2020
1102	Vacation Time Off (Shift & Day Firefighter Personnel)	1/14/2000
1103	Career Staff Call Back Procedures	12/21/2023
1104	Personnel Trades	11/24/2020
1105	Reporting Work Related Injuries	8/9/2021
1105 Forms	Form #1, Work Related Injury Report Form #2, Workers Comp Emergency Room Form #3 Workers Comp Facts Form #4, Medical Information Release Form #5, State Form Form #6, Workers Comp Claim Form Form #7, OSHA’s Form 301 Injury and Illness Report	5/11/2021
1106	Jury Duty, Subpoenas, Court Appearances	5/1/1998
1107	Performance Evaluations Attachment	5/17/2024
1108	Employee Response Outside the Scotts Valley Fire Protection District Boundaries	5/1/1998
1109	Acting Company Officer	5/20/2021
1110	Emergency Contact List Form #1, Emergency Contact/Family Locator Matrix	12/8/2020
1111	Employee Physical Examinations	5/8/2024
1112	New Hire Paperwork	5/10/2011
1113	Sexual Harassment	11/18/2020
1114	Duty Chief Coverage Call Back Procedures	12/12/2018
1115	Fitness Program	6/14/2021
1116	Shift Bidding Process	9/11/2024
1117	Death or Serious Injury – Notification Procedures	3/16/2000
1118	Funeral Procedures	3/16/2000
1119	Catastrophic Leave Form #1119-1, Request for Catastrophic Leave Time Bank Form #1119-2, Transfer of Accrued Vacation to Catastrophic Leave Time Bank	6/13/2011
1120	Daily Work Routine	5/5/2011
1121	Fitness for Duty and Return to Work Attachment #1121-1, Communicable Disease Work Restrictions Attachment #1121-2, Medical Disclosure Form Attachment #1121-3, Medical Release Form Attachment #1121-4, Definitions	8/24/2011
1122	Voting	6/16/2011
1123	Career Development Procedures	7/15/2019
1124	Overtime Reporting	1/14/2009
1125	FLSA Overtime Calculations Appendix A – CFR Maximum Hours Standards	5/17/2024
1126	Employee Identification Cards	12/8/2020
1127	Education & Travel Request	5/24/2023

SECTION 1200 FINANCE

SOP #	Description	Revised
1201	Purchase Orders Form #1, Products Received Log	12/8/2020
1202	Payroll Distribution	12/8/2020
1203	Purchasing Authorization Form #1, Purchase Order (Not posted) Form #2, Purchase Order Log	12/8/2020
1205	Cost Recovery	9/22/2000
1205 Forms	Form #1, Cost Recovery Log Form #2, Activity Cost Report	9/22/2000
1206	Cal Card Purchasing 1206 -1 CAL Card Charge Slip 1206-2 Cal Card Log	8/22/2023
1207	Travel Reimbursement	12/8/2020
1208	District Claim Payment	11/18/2020
1209	Financial Documentation Review Form #1209-1, Summary of Financial Documentation Review	11/2/2006
1210	Fund Collection and Deposits	11/18/2020

SECTION 1300 COMMUNICATIONS

SOP #	Description	Revised
1300	Radio Call Numbers	11/19/2020
1301	Hydrant/Sprinkler System Out of Service (O.O.S.) Form #1, Hydrant/System O.O.S. Notice Form #2, Hydrant/Sprinkler System O.O.S. Log	5/1/1998
1303	Social Media (FORM 1) (FORM 2)	11/30/2020

SECTION 1400 GENERAL ORDERS

SOP #	Description	Revised
1400	Release of Fire District Records and Information Form #1, Information Request Form Form #2, Patient Care Record Release Form	2/3/2009
1401	Staffing	5/17/2024
1402	Engine Cellphones	12/18/2024
1403	Street Mapping Attachment #1, Mapping System Requirements (Not posted) Attachment #2, Map Update Request	5/1/1998
1404	Incident Reporting System	11/19/2020
1405	Structural Damage Reporting Form #1, Application for Reassessment of Property Damage	3/28/2005

Article II

ARTICLE II – OPERATIONS

SECTION 2100 SAFETY

SOP #	Description	Revised
2100	Procedures for Responding on Fire Apparatus	5/1/1998
2101	Respiratory Protection Program Form #1, Medical Clearance Form Respiratory Protection Form #2, SCBA Breathing Control Exercise	3/5/2006
2102	Uniform Specifications: Protective Personal Equipment for Structural and Wildland Fire Fighting	7/21/2022
2103	Communicable Disease and Exposure Reporting	11/5/2010
2103 Forms	Form #1, Infectious Exposure Form Form #2, Sharps Injury Log Form #3, Sharps Injury Log Addendum	11/5/2010
2104	Protective Clothing Requirements	2/12/2024
2105	General Safety	5/1/1998
2106	Accident Investigation Form #1, Accident Investigation Report	10/19/2004
2107	Safety Inspection Report Form #1, Safety Inspection Report	10/26/2004
2108	Unsafe Condition or Hazard Form #1, Unsafe Condition or Hazard	5/1/1998
2109	Uniforms (Attachment A /Attachment B)	7/21/2022
2110	Driving Safety	5/1/1998
2111	Grooming and Appearance	1/21/2021
2112	Two In Two Out Protocol Form #1, Report of entry into IDLH without recommended backup	10/23/2001
2113	Handling of Mail and Other Delivered Items	10/1/2004
2114	Lock Out Tag Out	3/3/2010
2115	Hazard Communication Program	3/3/2010
2116	Hearing Conservation Program	6/9/2009
2118	Hazard Marking	6/6/2008
2119	Incidents on Roadways/Freeways	10/24/2007
2120	Heat Illness Prevention Program	7/17/2009
2121	OSHA Reporting Form # 300	11/17/2009
2122	Cal OSHA Reporting of Serious Employee and Other Industrial Injuries	11/17/2009
2123	OSHA Inspector Visit	11/17/2009
2124	Personal Protective Equipment Inspection and Cleaning Program	12/21/2023
2125	PPE for Loading of Medical Helicopter	5/12/2015
2126	Cal-OSHA Covid-19 For Office Workspaces	5/27/2020
2127	Field Decontamination of PPE	2/3/2021
2128	Lost and Damaged Equipment	2/3/2021
2129	COVID-19 Response Plan	11/28/2022

SECTION 2200 APPARATUS & EQUIPMENT

SOP #	Description	Revised
2200	SCBA – Care and Maintenance	2/3/2021
2201	Hose Testing Procedures	6/2/2022
2202	Apparatus Checks-Maintenance	11/7/2007
2202 Forms	Form #2202-1 Apparatus Inspection Report Form #2202-2 Vehicle Inspection Report Form #2202-3 Maintenance Notice Form #2202-4 90 Day Safety Inspection Form #2202-5 Annual Service and Safety Inspection Form #2202-6 Apparatus and Equipment Service Record	11/7/2007
2203	Maintenance of Hand Tools	12/6/2010
2205	Rope Maintenance & Inspection Form #1, Rope Maintenance Record	10/23/2001
2206	Lifepack Monitors/Defibrillators	1/21/2011
2207	Apparatus Hose Inventory	2/3/2021
2208	SCBA Personal Mask	2/03/2021
2209	Out of Service Tags Form #1, Out of Service Log	8/2/2006
2210	Station Generator Form #2210-1 Generator Inspection Log Form #2202-3, Maintenance Notice (See SOP 2202) Form #2202-6, Check Sheet & Service Guide (See SOP 2202)	11/6/2007

SECTION 2300 BUILDINGS, GROUNDS, & FACILITIES

SOP #	Description	Revised
2300	Flag Etiquette	5/1/1998
2301	Daily Building Maintenance	7/7/2021
2302	Weekly Building Maintenance	5/1/1998
2303	Fuel Delivery for Storage Tanks Form #1, Tank Chart Form #2, Fuel Delivery Log	5/1/1998
2304	Monitor Hazardous Materials/Wastes & Mitigation of Recordable Releases Form #1, Weekly Safety Inspection Form	10/26/2004

SECTION 2400 RESPONSE PROCEDURES

SOP #	Description	Revised
2400	Strike Team Responses	11/19/2020
2401	Incident Response Assignments/ Attachment	7/15/2019
2402	Mutual Aid Responses	5/1/1998
2403	Levels of Hazardous Materials Incidents	5/1/1998
2404	Response to Hazardous Materials Release	5/1/1998
2405	Confined Space Emergencies Attachment Confined Space Entry Permit	5/1/1998
2406	QRV Response Plan	2/12/2024
2407	Fires Involving Li-Ion Batteries	12/18/2024
2409	Controlled Substance Program	12/18/2024

SECTION 2500 MUTUAL / AUTOMATIC AID

SOP#	Description	Revised
2500	Automatic Aid Attachment #1, Operational Response of Automatic Aid S.C. City Fire Department Attachment #2, Operational Response of Automatic Aid Felton FPD Attachment #3, Operational Response of Automatic Aid S.C. County FPD Attachment #4, Operational Response of Automatic Aid Branciforte FPD	5/1/1998
2501	Mutual Aid Hazardous Materials Team Response	5/1/1998
2502	Mutual Aid Plan	5/1/1998

SECTION 2600 INCIDENT COMMUNICATION

SOP #	Description	Revised
2600	Company Journal	5/1/1998
2601	Incident Communications	10/23/2001
2602	Emergency Traffic	5/1/1998
2603	Radio Frequency Configuration & Restrictions	3/16/2012
2604	Operational Retreat Policy	6/2/1999

SECTION 2700 INCIDENT COMMAND FIREGROUND OPERATIONS

SOP #	Description	Revised
2700	Incident Command Terminology/Communication	5/1/1998
2701	Fireground Operations	5/1/1998
2702	Strategic and Tactical Priorities for Hazardous Materials Incidents	5/1/1998
2703	Hazardous Materials Response Agency Responsibilities	5/1/1998
2704	Incident Command System	5/1/1998
2705	Low Rise/High Rise Operations	5/1/1998
2706	Personnel Accountability Report (PAR)	6/1/1999
2707	Rapid Intervention Crews	5/1/1998
2708	Wires Down Incidents	5/1/1998
2709	Personnel Accountability, Passport System	7/12/2011
2710	Animal Rescue Emergencies	4/7/2005
2711	Structure Protection Plans	11/20/2009
2712	Storm Mode Operations	7/10/2024

SECTION 2800 DISASTER OPERATIONS

SOP #	Description	Revised
2800	Disaster Operations/Documentation	8/12/1999

SECTION 2900 EMERGENCY MEDICAL SERVICE

SOP #	Description	Revised
2901	Certification and Licensing	10/26/2005
2903	PCR Responsibilities and Disposition	12/17/2010
2904	Controlled Substance Program	12/18/2024
2907	Inventory and Ordering of Station Medical Supplies Attachment #1, Medical Supply Order Form First Responder Restock Request Form (AMR) ALS Medical Bag Inventory (Not posted)	10/26/2005
2908	Influenza Antiviral Drug Program	8/6/2009

Article III

ARTICLE III- SUPPORT

SECTION 3100 FIRE PREVENTION

SOP #	Description	Revised
3100	Citation Process	12/31/2008
3101	Community Chipper Program Chipper Sign Up Sheet	7/6/2021
3102	Collection of Fireworks Appendix A, Appendix B, Appendix C	9/11/2024

SOP #

Description

Revised

3100

Citation Process

12/31/2008

3101

Community Chipper Program

Chipper Sign Up Sheet

7/6/2021

3102

Collection of Fireworks

Appendix A, Appendix B, Appendix C

9/11/2024

SECTION 3200 FIRE INVESTIGATION

SOP #	Description	Revised
3200	Fire Investigation Procedures	1/04/2012
3201	Juvenile Firesetter Intervention Program	5/01/1998

SECTION 3300 PUBLIC EDUCATION

SOP #	Description	Revised
3300	Paid Call Firefighters (PCF) Public Educators	5/01/1998
3301	Child Passenger Safety (CPS) Program Coordinator	1/7/2021
3302	Child Passenger Safety (CPS) Program Form 1 / Form 2	1/7/2021